East Brookwood Water Association Meeting
9/3/03
Location: Frank’s Pizza @ 7:00pm
Attending: Tom Migliorino President
Bob Moschella Vice – President
Rich Stopa Treasurer
Chris Cartwright Recording Secretary
Chris Basile Corresponding Secretary (Absent)
Pat Stevenson (Absent)
Jeff Kleinschmidt (Absent)
Residence Attendees: 0
Call to Order: Meeting was called to order Chris Basile 7:46pm.
Minutes – Chris Cartwright read minutes from 8/6/03 Board meeting.
Acceptance on Minutes: Rich made motion to accept and Bob seconded the motion for meeting notes 8/6/03. Tom signed the minutes and put in his files.
Treasure report – Provided by Rich Stopa
· Bank CD’s Total = $46,071.79
· Money Market = $18,422.36
· Cash on hand = $1,008.97
· Outstanding Balance Due = $2,765.73
· Current Monthly Income Received = $ 9,370.55
· New Loan Checking Account = $260.74
· 2003 Interest To Date = $95.07 (Money Market)
· 2003 CD Interest = $684.72
· 2003 Expenses to Date = $88,594.12
· System Upgrade Project Payment =$53,553.66
· Income From Loan Requisitions = $54,438.00
· Infrastructure Loan Balance = $ 1,069,562
· YTD Cash Collected as of 8/6/03 = $90,721.81
· Byram Township Trust Fund Account = $1,050.00
Old Business:
o Lien Update - 3 White Birch lien Paperwork Record and Return has not come back.
- Tom does not have any documentation on lien on the property but Rich has canceled check. Tom is checking on lien with county. Parents have made a payment outstanding balance $472.
- Still no paperwork on the lien as of 9/3/03
New Business:
· 38 Brookwood Drive will be notified about property conditions outside home.
o Tom felt new septic tank was a sign that conditions will improve with construction on new septic tank
· Payment to Fred Yorg for bid packets was due. The board suggested Tom call Fred and find out status of billing and construction.
o Invoices for May $656.79 (outstanding)
o Invoices for June $ 629.63 (outstanding)
o Invoices for July $ 2,840.00 (outstanding)
o Tom has spoke with Jack Sharpe and communicated no payments will be made until contracts are signed.
· General Liability insurance has lapsed as of 8/29/03. Insurance Rep called Tom and 30 day grace period will be in effect. Rate has increased $6,405.10 . Insurance is for 3 wells, one tank and a special event. Board has deleted the annual event. Tom inquirered 8/26/03 about workmans comp insurance for the last two years, we are not covered for and needs to be addressed. Insurance rep researched that on 10/15/99 Steve Yasis (old Board President) removed workmans comp insurance. This will increase $675.00 per year. Board has declined on the terrerisom insurance.
· Tom received a letter from resident Cindy Kirk about late charges. Tom responed with a letter with the facts and billing polices.
o Note to file, Kirk’s have not attened any water meeting where policies were communicated to attending residents.
· Tom talked to Angelo (attorney) and PNC bank attorney contacted Angelo about amended agreement. In Angelo first packet of documents her referenced items 17 & 20 of Bylaws. This was in error made by attorneys office, Master deed items should have been referenced. Angelo resent packet to seven properties.
o As of 8/14/03 no signed agreements were returned to attorney. On 8/15 Angelo sent out reminder letters to get paperwork in.
o On 8/25/03 Tom talked to Angelo:
§ Mrs & Mr Schelink returned paperwork to attorney.
§ Mark Corey refused to sign. Left a long message on Attorney’s voicemail about position. Documentation to follow upon receipt to Tom.
§ Mr Tooney has called and will send signed agreements back.
§ Attorney is discussing with B.P.U. about position if residents do not return paperwork.
§ Tom will send another letter to residents that have not sent back paperwork to join the association.
· Fred Yorg Associates Discussion:
o Second bid package has errors that were reviewed by Rich, Tom and Bob, see details below:
§ 4” to 8” pipe should be reversed. Tom spoke with Jack Sharpe and tank penetration is only 4”.
§ Tom read a faxed letter from Jack Sharpe. New fire hydrants were not part of this package on communication to Tom. THIS IS A COMPLETE MISTAKE BY FRED YORG’s OFFICE AND WILL NEED TO BE CORRECTED.
§ Issue on pump building space was also incorrect. Replacement of doors was only in bid package.
§ Valve responsibility was changed to eliminate EBOPB from any responsibility turning off valves and shut offs.
§ Interior tank painting plan to supply people with water using a portable storage tank?
§ Back up generators will need to at flood stage level?
§ Mountain Ave Well Head will need to be raised a minium of 1 foot?
§ Fuel tank location will also be needed?
§ Rich would like Fred to answer question about the plans, are they for final DEP or overview of the project?
MEETING WILL BE SCHEDULED TO GO OVER ALL THESE ISSUES In
QUESTION
A) Byram Engineers Reported Response: In a nutshell the plans submitted are not adequate. Some topics include ie. include fire hydrants. See paperwork in Tom’s with detailed reponse for Byram engineer.
Fall Meeting: Elections for officers for the two positions will be 11/5. Chris will write a letter.
Meeting was adjourned at 9:43 pm by Tom and seconded by Rich Stopa.
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Roberts Rules were in effect during this meeting.