East Brookwood Water Association Meeting
8/6/03
Location: Frank’s Pizza @ 7:00pm
Attending: Tom Migliorino President
Bob Moschella Vice – President
Rich Stopa Treasurer
Chris Cartwright Recording Secretary
Chris Basile Corresponding Secretary (Absent)
Pat Stevenson (Absent)
Residence Attendees: 0
Call to Order: Meeting was called to order Bob Moschella 8:46pm.
Minutes – Chris Cartwright read minutes from 7/2/03 Board meeting.
Acceptance on Minutes: Rich made motion to accept and Bob seconded the motion for meeting notes 7/2/03. Tom signed the minutes and put in his files.
Treasure report – Provided by Rich Stopa
· Bank CD’s Total = $46,071.79
· Money Market = $33,822.53
· Cash on hand = $708.59
· Outstanding Balance Due = $ 12,136.28
· Current Monthly Income Received = $ 0
· New Loan Checking Account = $260.74
· 2003 Interest To Date = $95.07 (Money Market)
· 2003 CD Interest = $684.72
· 2003 Expenses to Date = $65,844.22
· System Upgrade Project Payment =$53,553.66
· Income From Loan Requisitions = $54,438.00
· Infrastructure Loan Balance = $ 1,069,562
· YTD Cash Collected as of 7/2/03 = $82,342.67
· Byram Township Trust Fund Account = $1,050.00
Old Business:
o Lien Update - 3 White Birch lien (corrected from Wildwood). Paperwork Record and Return has not come back. Correct person residing in the house is still under investigation.
- Tom does not have any documentation on lien on the property but Rich has canceled check. Tom is checking on lien with county. Parents have made a payment outstanding balance $472.
New Business:
· 38 Brookwood Drive will be notified about property conditions outside home. Tom will call town about property. New Septic system is currently under construction in front of the property.
· CERTIFIED MAIL will be sent to the following address for lack of payments:
o Direnzo - 7 Brookwood Dr. – Paid in full
o Freeman - PO Box 191 Ironia – Paid payment
o Gianoulis – 54 Brookwood Dr. –Paid in full
o Hollister – 6 Stony Brook – Paid $58.07
o Kirk – 19 Stony brook –Owe $3.56
o Perry – 48 Brookwood –Paid in full
o Southard – 2 Stony brook – Paid in full
o Toscano – 2 Wildwood Rd –Owe $76.06
o Niper – Woodsedge Rd – Paid still owe $304.22
o Stires – 3 Whitebirch Rd - Paid $300.00
· Loan payment for N.J. Infrustructure Admin Fee $862.50 due 8/1 to Commerce Bank. Paid
· Payment to Fred Yorg for bid packets was due, board suggested Tom call Fred and find out status of billing and construction. Tom spoke with Fred on 8/4 and talked to Jack Sharpe. Complete packet will be done 8/7/03 and sent to Tom. Elimination of future payments to Fred Yorg has been communicated to his office.
o Invoices for May $656.79 (outstanding)
o Invoices for June $ 629.63 (outstanding)
o Rich has called DEP and no future payments will be given without signed contracts.
· Rich reviewed bid package with Fred Yorg and some concerns about things not included in bid package. New entire road pavement issues from town concerning construction project. West Brookwood is facing the same situation and has hired a lawyer to combat this town request. Rich Stopa has researched this issue and has found in the Byram Town Ordinances that 6” of payment is required on each side to satisfied Town Ordinances. Tom and Rich attended Town council meeting to communicate concerns. Tom called local paper to communicate current situation and make homeowners aware of the issue. Rich and Tom went to town meeting on 8/4/03 to listen to West Brookwood board members. They received proposed building conditions from the town.
· Rich met with Fred and Jack Sharpe Well #2 Mountain Ave on 7/11. Took picture and notes. On 7/25 drawings were made for booster station by representatives from Fred Yorg’s office.
· Annual Usage Registration application for water usage for gallons pumped per day. Rich will go over with Bob Grodeska to go over paperwork.
· Membership agreement with Angelo was discussed, Tom requested Lot and block numbers for seven homes. Chris emailed Bylaws over to Angelo.
o Attorney has sent a complete package to all seven homes, within this packet is application for membership, bylaws and Articles of corporation.
· Park conditions – Tom went before the town council to present case for park improvements. Pictures of current conditions were presented to Ron Gatti at this council meeting. Earl Riley stated to come 8/20/03. Tom has requested a scheduled maintenance program for this park.
· Verrander residents have cleared outstanding balance and lien will be removed.
· Stires property has sent two checks and letter to add bounced check charges to accounts.
· Geoenviromental Research has requesting well logs and historic water levels, quality, hydrogeological reports. Rich will call this department to discuss this issue.
Meeting was adjourned at 9:43 pm by Tom and seconded by Rich Stopa.
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Roberts Rules were in effect during this meeting.